Virginia  Chapter

Special Elections

The Surfrider Foundation, Virginia Chapter, will hold special elections for two Executive Committee positions on March 21, 2022 at the Atlantic Wildfowl Heritage Museum 1113 Atlantic Avenue, Virginia Beach, Virginia 23451 (the deWitt Cottage) from 6:30 pm to 7:30pm. In accordance with Surfrider Foundation Bylaws, we are notifying the Surfrider Foundation Virginia Chapter membership of the meeting and that nominations are now open for election to the Chapter’s Executive Committee including Secretary and At-Large.

These positions will serve for 2 years. This is to get us on a staggered election cycle in the future where all positions will be for two years. Thereafter, half, plus or minus one, will be elected each year.

Any current member of the Surfrider Foundation Virginia Chapter may nominate him/herself as a candidate by submitting his/her name in writing to the chair@vb.surfrider.org and jweber@surfrider.org. If you need to join or renew your membership you can do that by clicking here.

All candidates are required to complete a background check after being elected.

All candidates must be members in good standing at the time of the election. A member in good standing is a paid-up, current member of the Surfrider Foundation who has attended at least two events, meetings, or programs in the last year. Only Members in good standing are able to vote.

General and Specific Duties of Chapter Leaders

 
Universal expectation

Surfrider Foundation chapters are led and run by a small group of incredibly dedicated volunteers. Running a chapter should be fun, but it’s important to remember that your chapter is a direct extension of a non-profit organization and thus should seek in every way possible to conduct business in a professional manner. How your chapter conducts itself will determine how your chapter is perceived in your community.

General Functions of a Surfrider Foundation Chapter
  • Identify and work on mission-related issues in the chapter’s geographic area. This means running campaigns to win a decision in favor of the environment
  • Involve members through regular communications, meetings, and by giving them mission-related ways to volunteer
  • Grow chapter membership, including retaining current members
  • Cultivate, train, and mentor volunteers
  • Raise funds to support chapter activities
  • Identify new leaders and groom them for leadership positions
General Duties of Chapter Executive Committee Members

ESSENTIAL FUNCTIONS

  • Organize and implement Issue Campaigns and Programs
  • Organize and staff outreach events
  • Organize and plan fundraising and awareness events
  • Coordinate and develop volunteers
  • Participate in and co-lead subcommittees, I.e. campaign, program or event committees. Develop a “staff” from volunteer base for assistance
  • Communicate regularly with and be responsive to Regional or National Staff
  • Communicate regularly with and be responsive to chapter membership
  • Conduct annual chapter planning early each year, including rough sketches of campaigns and budgets. Implement the annual plan during the year
  • Ensure that chapter funds are raised, spent, and accounted for properly
  • Meet minimum requirements for chapter operation (see “How to Run an Effective Chapter”) and comply with Chapter Bylaws
  • Use Chapter emails as a way of capturing information relevant to running the Chapter

MARGINAL FUNCTIONS

  • Respond to media requests as needed
  • Public speaking

ADDITIONAL FUNCTIONS

  • Sign up for Chapternet and use it
  • Attend national or regional chapter conferences if possible

Available Positions

Secretary

Must be a Surfrider Foundation Member, 2 to 20 hours a week, 2-year commitment; one chapter meeting per month and/or Executive Committee meeting per month

  • Takes notes at chapter meetings, including key decisions and action items, and distributes to attendees and Regional or National Staff in a timely manner (i.e. within one week of the meeting)
  • Sends meeting reminders via email. This could be delegated or shared
  • Writes letters to outside parties as needed including elected officials, donors, and others deserving thanks from the chapter
  • Contributes to the chapter’s website and social media pages
  • Maintains a supply of chapter stationary or has electronic letterhead
  • Maintains EC member’s info in the Chapter Database
  • Possibly -communicates to the chapter membership via mass emails
  • Uses the Secretary@ email address for chapter related emails
Volunteer Coordinator

Must be a Surfrider Foundation Member, 2 to 20 hours a week, 2-year commitment; one chapter meeting per month and/or Executive Committee meeting per month

  • One of the most important jobs in the chapter because there are typically hundreds of members in every chapter being led by a few
  • Coordinates with committees (campaign or events) and/or campaign and program leaders to identify volunteer needs
  • Leads volunteer recruitment by communicating those needs to the membership and posting volunteer opportunities elsewhere as appropriate
  • Build and manage a database or list of volunteers and potential volunteers
  • Gets to know volunteers, their interests and match them to opportunities
  • Responds to inquiries from people seeking to volunteer
  • Contributes to the chapter’s website and social media pages
    • Possibly -communicates to the chapter membership via mass emails
    • *Note: unless the Volunteer Coordinator wants to, the Volunteer Coordinator is not expected to lead a program (Le. beach cleanups) or lead specialized volunteer training (Le. for water quality monitoring. These duties fall to the respective Program Leaders.
  • Uses the Volunteercoordinator@ email address for chapter related emails
Blue Water Task Force

Must be a Surfrider Foundation Member, approximately 2 to 10 hours a week, 2-year commitment, one chapter meeting per month and or Executive Committee meeting per month.

  • Run, coordinate, and deliver samples to the Virginia Beach Aquarium biweekly
  • Two lead positions available
At-Large

The Chapter can elect 4 additional people to serve on the Executive Committee (four keeps an odd number). Must be a Surfrider Foundation Member, approximately 2 to 10 hours a week, 2-year commitment, one chapter meeting per month and or Executive Committee meeting per month.

  • Chairs an issue campaign, program, or an event committee
  • Contribute to the chapter’s website and social media pages